PowerPoint Workshop Notes Updated (1).pdf

Powerpoint notes and tutorials

1. X
MENTOR –MR. HARDIK RAJA

2. Why Is
Presentation
Designing So
Important?

3. WHY PRESENTATION DESIGNING IS SO IMPORTANT?
1.Demonstrates expertise
You know what you’re talking about, and you want to make it obvious to your audience, just how
much expertise you have in your market. A considered, well-designed presentation will help make
you look the part. An easy-to follow narrative will assist you present your thoughts in a simple and
calm manner.
2. Makes you memorable
A well-designed presentation will stand out over a series of basic PowerPoint slides. It will create an
impression and portray you well in all aspects of your business. Everyone wants to be remembered
–for the right reasons at least.
3. Process information
You want to be able to deliver your message quickly and as clearly as possible. A well-designed
presentation will take large paragraphs of text and break it up into bite sized chunks with imagery,
icons or infographics to support. It will enable you to talk openly about your presentation, while not
reading directly from the screen. It will also allow your audience to skim read and take in as much
of the key information as possible in an attractive way.

4. WHY PRESENTATION DESIGNING IS SO IMPORTANT?
4. Create a strong brand presence
Anything you create, whether it be for internal or external use, will reflect on your company and
brand. A consistent and strong brand will ensure confidence, professionalism and trustworthiness.
5. Shows enthusiasm
A well-designed presentation will demonstrate that you care about the message you are trying to
convey. It will show your passion for the topic. Much like the phrase ‘dressing for success’ your
presentations should also look the part and will make you feel more confident when delivering.
6. A helpful aid
Whether you love it or hate it, presentations can often be nerve-racking. Having a well-designed
presentation will provide prompts to encourage you to deliver a clear and powerful performance
yourself.
7.Grab attention
A presentation should not only sound great, but also look the part. If you can ‘talk the talk’, your
presentations (as well as everything else) should follow suit to reinforce your company and brand as
a strong and reliable business and deliver and elevate your message to the best it can be.

5. EXAMPLES OF BORING PRESENTATIONS

6. THINK OUTSIDE OF THE BOX

7. THINK OUTSIDE OF THE BOX

8. SAY IT VISUALLY!!!!

9. TIME SAVING
HACKS
COLOR
TECHNIQUE
SHAPE
TECHNIQUES
IMAGE
TECHNIQUES
Eye Dropper
Edit Shapes
Insert Picture in Shapes
Remove Background
Extend image background
ANIMATIONS &
TRANSITIONS
Motion Animation
Morph Transition
Summary Zoom
ALIGNMENT
& DISTANCES
DESIGN
IDEAS
Tool to align &
format multiple
elements
Tool to align &
format multiple
elements
Leverage the
Power of A.I.
7
6
5
1
2
4
3

11. STEP 1 –GO TO THE HOME TAB & SELECT PAINTER
1.Youwill see grey patch behind it
2.And your cursor will have a brush with it like this
STEP 2 –SELECT THE OBJECT & DOUBLE CLICK ON IT

12. STEP 3 –Select the
STEP 4 –PRESS ESCAPE KEY TO ESCAPE CLOSE IT
1.Bypressing on the escape key
You willexitthisparticularfeature.
STEP 3 –SELECT THE OBJECT & DOUBLE CLICK ON IT
1.Simply select the object to paste it
2.Yes,youcandoitmultiple times!!
3.Yes, you can do it on any slide
Which is present in your presentation!

14. STEP 1 –SELECT THE OBJECTS
1.PRESS –CONTROL + D, and
then place it below like this
STEP 2 –PRESS CONTROL + D
1.Simply select the object with
the help of CTRL Button
2.Or else,dragyourmouseto
selecttheobjects.
CTRL D

15. STEP 3 –PRESS CONTROL + D, MULTIPLE TIMES
1.Simply keep the object
selected and press ctrl + D
multiple times.
2.KEEP THIS IN MIND –If the
object getsdeselect or if you
select any other object then
the hack won’t work.

17. STEP 1 –GO TO THE INSERTTAB & SELECT SHAPES
STEP 2 –RIGHT CLICK ON THE SHAPE

18. STEP 3 –CONNECT TWO OBJECTS MULTIPLE TIMES
1.Use this grey points to connect
two objects.
2.By pressing on the escape key
You willexitthisparticularfeature.

19. WHICH CAN HELP YOU PLAY WITH ICONS

20. STEP 1 –SELECT ICON AND PRESS RIGHT CLICK
1.Simply select the icon
and RIGHT CLICK on it .
2.KEEP THIS IN MIND –If
you are selecting any
icon which do not have
any and space or gap
in it then it will not
convert into shapes

21. WHICH CAN HELP YOU PLAY WITH ICONS

22. STEP 1 –GO TO THE INSERT TAB & SELECT VIDEO
1.Insert any URL from YouTube or any other
platform which is mentioned in the box
2.Once you paste the URL then press insert and
wait for 2 mins
STEP 2 –COPY PASTE URL FROM YOUTUBE

23. TO HIDE AND WRITE

24. STEP 1 –GO TO THE INSERT TAB & SELECT SHAPES
STEP 2 –CREATE A SHAPE
1.Create a shape with the help of scribble pen and
then under the shape format go to shape fill and
choose no fill option (Refer below image)

25. STEP 3 –GO TO THE SHAPE FORMAT TAB
1.SelectEyeDropper
toolandchooseany
fromtheimagewhich
youtoshowonthe
shape.
2.You can choose any
color which is
available on the slide.
STEP 4 –SELECT EYEDROPPER TOOL

26. IN ENTIRE PRESENTATION

27. STEP 1 –GO TO THE HOME TAB & SELECT REPLACE
1.Select the FONT which you want to
REMOVE from thepresentation
STEP 2 –SELECT THE REPLACE FONTS OPTION
1.Select the FONT which you want to ADD
from thepresentation

28. DYNAMICINNATURE

29. STEP 1 –OPEN EXCEL, COPY THE TABLE WITH CTRL + C
STEP 2 –CLICKON PASTE SPECIAL
CTRL C

30. STEP 3 –PASTE AS MICROSOFT EXCEL OBJECT
1.SelectPastlinkfirstthenselect
MicrosoftExcelWorksheetObjectto
Make Table dynamicinnature and then
Press OK

31. STEP 1 COPYCHART FROM EXCEL
STEP 2 –RIGHT CLICK IN PPT
CTRL C
1.Right click on ppt and then select keep
source formatting same & link data
option to make your chart dynamic in
nature

32. CREATE YOUR OWN SHAPE

33. STEP 1 –INSERT ANY SHAPE
STEP 2 –RIGHT CLICK ON THE SHAPE
1.Right click on the shape and select edit
points option.

34. STEP 3 –PLAY WITH THE BLACK POINTS
STEP 4 –RIGHT CLICK ON THE LINE OF THE SHAPE
1.Now,withthehelpofblackpoints
around thecorner you can
customize shape as per your
requirement.
1.If you want to customize the
shape further then hover around
the line of the shape and right
click to add point.
2.After adding point on that line you
can customize the shape further.

35. INSERT PICTURE IN YOURCUSTOMIZE SHAPE

36. 1.STEP 1 –Select the Image first. It is
important to select the image first
orelseyou won’t be able to
perform this hack
1.STEP 2 –Press CTRL key and select
the shape and keep both the
objects selected.

37. STEP 3 –GO TO THE SHAPE FORMAT

38. REMOVEBACKGROUND OF ANY IMAGE

39. STEP 1 –INSERT ANY IMAGE WITH PLAIN BACKGROUND
STEP 2 –GO TO THE PICTURE FORMAT

40. STEP 1 –INSERT ANY IMAGE WITH ANY BACKGROUND
STEP 2 –GO TO THE PICTURE FORMAT -> REMOVE BG

41. STEP 3 –PLAY WITH IT
1.Once you click on Remove background
option, you will something like this on
you screen.
1.Now, if you not able to see these
options then press escape key and do
the process one more time.
2.Withthehelpofgreenoptionyoucan
highlight areaswhichyouwanttokeep
3.With the help of red option you can
highlight areas which you want t
remove from your picture.

42. EXTEND BACKGROUND OF ANY IMAGE

43. 1.STEP 1 –Select the Image and
place it on your slide like this. Do
not fill up the blank space.

44. 1.STEP 2 –Select the image and
press CTRL + D, to duplicate the
Image. Now fill up the blank space
with the helpofthisimage
1.HINT –Once
you do this a
line like this
will be
appearing on
your screen

45. 1.STEP 3 –Go to the
picture format and
select crop option and
then black lines like this
will appear on image

46. 1.STEP 3 –Go to the
picture format and
select crop option and
then black lines like this
will appear on image

47. 1.STEP 4 –With the help
of crop option. Crop the
image from right hand
side and drag it towards
left hand side.
2.Pleaserefer to the
image
1.STEP 5 –Once you do
that. Click outside of the
image.
2.Nowyouwilllook
something like this and
slight line like this will
be appearing on your
image

48. 1.STEP 6 –Now select the
cropped part and go to
the picture format
2.Selecttherotate option
and then select the
fourth option which is
called as flip horizontal

49. EXTEND BACKGROUND OF ANY IMAGE

50. 1.STEP 1 –Prepare one slide and
keep it ready and then duplicate
the same slide and make one
more slide

51. 1.STEP 2 –Make sure that you keep
one element same in both the
slides in our case I have kept the
Circle i.e. Topic 1 same in the both
slides

52. 1.STEP 3 –Select the new slide
which you have created and then
simply go to the transitions tab
and click on morph transition.

53. Thank You!!
1.Practice all the Exercise using the material given during the Workshop .
2.Happy Learning!
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