ppt of Invitation and replies (2).pptx

English learning of invitations

1. Why Do We Invite People We invite people to celebrate special events and occasions. School functions, Annual day, Sports function Prize distribution, competitions etc. Personal functions like birthdays, wedding anniversary etc

2. Types of Invitations I nvitations can be classified into two broad categories : formal invitations informal invitations

3. When to send a formal invitation? A formal invitation is sent to people not always known personally and for formal occasions . Examples of formal invitation are: marriage ceremony , annual day , sports day etc

4. Types of formal invitation Formal invitation is written in two forms : card format & formal letters

5. Types Of Formal Invitation Card format is for everyone. For a special occasion a large number of people might be invited hence, an invitation card is given to each one of them Formal letters are written for special invitees; example: invitation to be the chief guest or to judge an event etc.

6. POINTS TO REMEMBER : . 1. Name of the host . 2. Formal expressions like, (a) ‘request the pleasure of your benign presence’ (b) ‘seek your auspicious presence’ (c) ‘solicit your gracious presence on the auspicious occasion’. 3. The date, time and venue of the event. 4. The purpose and occasion of invitation. 5. Third person and simple present tense are used. 6. Details like address, dress code or any other instruction are written at the bottom to the left or the right side as per choice or convenience. Subject matter is generally written in the centre . No abbreviation is used other than RSVP. Name of the Chief guest is written prominently In case of formal printed invitations, each of the following is written in a separate line and in different font sizes and styles Word limit:50 Marks:3

7. Examples of formal invitations

8. Formal Official Invitation

9. Formal Invitation-Letter Format Inviting a dignitary as a chief guest/judge Sender’s Address Date Receiver’s Address Subject: Salutation Content Complimentary Close Signature Designation

10. Invitation to Chief Guest Name of the school Address of the school Date Mr . Danial Education Minister Subject: Invitation as a chief guest at a new school’s inauguration Dear Sir , It is our honour and privilege to humbly invite you as our esteemed chief guest at the inaugural ceremony of Unique Academy School on 1st September, at 10:00 am. We initially started from a coaching academy to facilitate the students and after continuously delivering successful results we expanded our services at 4 different areas in the city. Your graceful presence at the inaugural ceremony as the education minister will be a source of inspiration for the youth. Kindly accept our invitation .(or ) We would be grateful if you could find some time out of your busy schedule and grace the occasion as our chief guest. Please confirm your acceptance or (please let us know in advance ) as it will help us to arrange for your conveyance. Looking forward to your positive response. Yours sincerely , Mr.Khanna (designation)

11. Invitation to Chief Guest School name Address Date Chief guest name Chief guest address Subject:Invitation to be the chief guest Dear Mr. Khanna We are honoured and pleased to invite you as a chief guest to our Annual literary competition organised by the Literary Club of our school. The competition will be held on (date) at (venue) from (time ). Your presence will be a source of great inspiration to the budding writers and orators .The audience will be certainly thrilled and excited to hear you share your thoughts about Literature Today . Should you accept the invitation ,we kindly ask you to reply to this letter latest by (date) so that we can arrange conveyance for your pick up and drop.. Looking forward to your acceptance Yours sincerely Xyz (designation)

12. Summing up the rules of formal invit it is enclosed in a box it is a short composition and carries 4 marks the word limit is 50 words It is written in the third person the simple present tense is used the layout of the letter is in separate lines The whole matter should be centrally aligned the first line would have the name of the person or persons giving the invitation (HOSTS) the second line will have the standard expression :request the pleasure of the company, /Cordially inviting you/ solicit your benign presence the reason of the invitation is the third line then the time date and venue of the event i f VIP is to be invited that is at an official function; his name appears prominently no punctuation is required at the end of a line RSVP meaning please reply is inserted at the bottom left .Below the rsvp the name , then address/ contact no is written There is no countersignature

13. INFORMAL INVITATION POINTS TO REMEMBER : First person and second person are used. The sender’s address is written. The receiver’s address and subject are not written. The date of writing of the invitation is given. The salutation is ‘Dear + Name’. The complimentary close is ‘Yours sincerely’. Different tenses are used as the sense demands. The style or tone is relaxed and personalized.

14. INFORMAL INVITATION1

15. INFORMAL INVITATION2

16. INFORMAL INVITATION 3 Brief address of the writer DATE Dear Xyz You will be pleased to know that our S weety has turned one. It's a great occasion for a party, isn't it?So get ready for an evening full of dance, music, fun- n –frolic. Of course there will be food too. Do come with bhabhi ji and the kids. Remember 17th May, 8.00 p.m,Hotel Imperial, The Mall. No regrets, no excuses. see you! Yours xyz

17. INFORMAL INVITATION 4 Brief address of the writer DATE Dear Xyz Finally my dream to open an exclusive showroom of my range of designer fashion clothes in your city has come true . Well, the inauguration of “ Florenza ” is on Saturday, the 7th August 2012 at Shop no. 23, Infinity mall , Andheri (w) at around 10a.m.Guess who will inaugurate? XYZ, who else .You have seen her on reel, now see her in real .Don't miss it.We will have an exclusive photograph with her. Do come . Yours xyz

18. REPLIES TO INVITATION Receiving an invitation is always pleasant. After all, it means that someone has remembered us and would appreciate our presence on an important occasion. Sometimes, however, not knowing how to respond to an invitation could get us into trouble. Maybe we do not know how to distinguish between an informal tone and a more formal, distant one . Or perhaps we do not know the most appropriate expressions of politeness required for the occasion. Maybe you have received an invitation to the wedding of a friend , or an invitation to a work convention. Whatever the occasion, whether you have decided to accept or reject the invitation, you will need to respond in the most appropriate manner.

19. FORMAL REPLY(NOTE KIND) First Line A formal invitation, such as for a conference or a wedding, requires a response that is formal and cordial at the same time. Salient Features EXPRESSING APPRECIATION OR GRATITUDE Whether you accept or decline the invitation , you first need to express your appreciation or gratitude for being invited. EXAMPLES Mr and Mrs Smith wish to express their deepest gratitude to Mr & Mrs Jones for extending their kind invitation on the occasion of (or kind invitation to their son’s ……. ) their son’s 2 nd birthday on (date) & (venue ) Or Mr and Mrs Smith sincerely thank Mr & Mrs Jones for inviting them on their (occasion ) on (date) at (venue )

20. FORMAL INVITATION NOTE KIND (second line) ACCEPTANCE They accept the invitation and wish to confirm their presence on the aforementioned day . They accept the invitation and would be their to bless the newly wed on the stipulated day REGRET However/ But due to certain prior engagement they/ he/ she would not be able to attend the programme. Or However/ But but to due to certain unavoidable circumstances they/ he/ she regret/s his inability to attend the programme Or However / But due to his/her present indisposition/illness she / he decline the invitation.

21. FORMAL INVITATION (NOTE KIND) THIRD LINE (OPTIONAL) Generally in case of regret: He wishes the newly wed a very happy and prosperous married life. Or H e wishes xyz a very happy birthday . Or He wishes the programme all the success

22. FORMAL REPLY (NOTE KIND) SUMMING UP Should be written in a box Should be written in 50 words Can be an acceptance or a decline Should be written in third person There should be no address; date is optional No complimentary close and no signature at the end In both acceptance and decline, first acknowledge the invitation . First line should be expressing thanks to the host for his kind invitation Mention the occasion ,date ,and venue also in the reply Mention acceptance/regret If it is acceptance, then confirm your presence If it is decline ,then mention your inability to attend by specifying a reason

23. Sample Formal Reply- Acceptance Mr. and Mrs. Prashant Chaudhury thank Mr.and Mrs. Satish Mehra for the invitation to the wedding of their daughter Ria on Saturday,17th September at Platinum Banquet Hall. They accept the invitation with pleasure and look forward to it.

24. Sample Formal Reply- Regret Mr. and Mrs. Prashant Chaudhury thank Mr.and Mrs. Satish Mehra for the invitation to the wedding of their daughter Ria on Saturday,17th September at Platinum Banquet Hall. They however deeply regret their inability to accept the invitation due to a prior engagement. They wish the new couple a happy and prosperous married life.

25. SAMPLE QUESTION ON REPLY (LETTER FORMAT) You are Pulkit Nagar,the secretary of The Arts Club of your school. Dhiren Singh, the President of Picasso Gallery, invited your club to take part in a painting competition organised by them. Unfortunately you will be unable to take part in the competition. Respond to the invitation.

26. SAMPLE FORMAL REPLY (LETTER FORMAT) Model Public School Chembur Mumbai-400020 20th July, 2016 To The President Picasso Art Gallery Colaba Mumbai-400001 Subject : Inability to take part in painting competition Sir Thank you for inviting our club to take part in the painting competition organised by your gallery on 29th July. Unfortunately, we will not be able to participate as our unit tests start from 27thJuly. We wish great success for your programme and hope to participate in the future . Thanking You Yours Truly Signature PULKIT NAGAR (Secretary, Arts Club)

27. INFORMAL REPLY What about an invitation to a friend’s party or to a reunion with some people that you have not seen in a few years? In this case as well, a response expected which, although less formal, should be no less courteous or heartfelt. Here are some examples: I am pleased to accept your invitation. Please let me know if I can bring something. Thank you for the invitation. Unfortunately, I am away that weekend.

28. FORMAT OF INFORMAL REPLY Sender’s Address Date Dear______ ________________________________________________________________________________________________________________________________________________________________________ Yours lovingly xyz

29. EXAMPLE OF INFORMAL REPLY (ACCEPTANCE) 19 P rofessor's C olony Coimbatore Date Dear Surendra I am pleasantly surprised to receive your invitation to Xyz’s wedding. How time flies!! I still remember her as a tiny doll in a pink frock. Well, it is really a big occasion. I will definitely join you on (date) at (venue)to make arrangements and to bless her. Yes ,yes I am coming with the whole family Yours Name

30. EXAMPLE OF INFORMAL REPLY (DECLINING INVITATION) 19 Professor's Colony Coimbatore Date Dear Surendra I am pleasantly surprised to receive your invitation to XYZ’s wedding on (date) and (venue). My god, how time flies!! I still remember her as a tiny doll in a pink frock I would have loved to join you on this auspicious occasion but father is in hospital .He had a heart attack last week and needs my constant care. I feel miserable that I won't be there to bless XYZ on her special day personally, but believe me the loss is entirely mine. Please accept my best wishes and my blessing to XYZ for a happy and prosperous married life. Yours Sudheer

31. Thank You