Rubie-Alvarez-Chapter-III-ROLLOUT_00_Contingency-Planning-for-Basic-Education.pptx

Rubie-Alvarez-Chapter-III-ROLLOUT_00_Contingency-Planning-for-Basic-Education.pptx

1. Disaster Risk Reduction and Management Service ☔ 📣 Contingency Planning for Basic Education CHAPTER III: RESPONSE ARRANGEMENTS RUBIE M. ALVAREZ Principal I

2. 2 CHAPTER III: RESPONSE ARRANGEMENTS Organize the Response Clusters that will serve as the resource providers during the worst-case situation.

3. 3 RESPONSE CLUSTERS I MPORTANT The National Disaster Response Plan (NDRP) pre-identifies the Response Clusters, with corresponding heads and members: • Food and Non-food Items • Health • Protection • Camp Coordination and Management • Logistics • Emergency Telecommunications

4. 4 RESPONSE CLUSTERS • Education • Search, Rescue and Retrieval • Management of the Dead and the Missing • Law and Order • Phil. International Humanitarian Assistance However, the local authorities have the l iberty to organize their own Response Clusters based on needs.

5. EDUCATION CLUSTER Prepare Field Offices and Schools TLS and Learning Resources Impact and Needs Assess- ment Psycho-logical First Aid ADMs / FLOs Mobilize Resources

6. EDUCATION CLUSTER aims to ensure the safety of learners and personnel aims to provide continued access to quality education to all affected learners.

7. EDUCATION CLUSTER WARN I NG BULLETINS LOCAL WARNINGS ALERTS / WARNINGS SCHOOLS FIELD OFFICES

8. EDUCATION CLUSTER IMPACT AND NEEDS ASSESSMENT LEARNERS LEARNING RESOURCES PERSONNEL

9. EDUCATION CLUSTER TEACHING / LEARNING RESOURCES TEMPORARY LEARNING SPACES + CLASS RESUMPTION & EDUCATION SERVICE DELIVERY

10. EDUCATION CLUSTER TEACHING / LEARNING RESOURCES ALTERNATIVE DELIVERY MODES / FLEXIBLE LEARNING OPTIONS AFFECTED AREAS

11. DRRMS DURING DISASTER PHASE Issue Initial and Reinforce Alerts per Warning Agency Advisories Attend PDRA, response coordination and Pre- Deployment Meetings Enforce School Safety & Preparedness Protocols Prepare for pre-emptive evacuation and class suspensions Prepare baseline reports and Project possible impacts Prepare for activation of Emergency Operation Centers / Activate EOC at concerned levels

12. EDUCATION CLUSTER: OPERATIONS DEPED CHED TESDA CSOs / NGOs PRIVATE PARTNERS

13. EDUCATION CLUSTER: OPERATIONS Lead Agency: Department of Education (DepEd) Convenes Member Agencies Provides updates Discusses available resources Provides emergency education services Member Agencies: Commission on Higher Education (CHED) Technical Education and Skills Development Authority (TESDA) Local and International Non-Government Organizations, Civil Society Organizations Individual and Private Corporate Partners Provides Technical Support and Services

14. DRRMS DURING DISASTER PHASE Convene Education Cluster Coordinate with relevant agencies Monitor Office and School Operations (suspensions and evacuation) Conduct rapid assessment and data gathering Track key officials and personnel Submit relevant reports to Management for immediate action

15. EDUCATION CLUSTER EDUCATION CLUSTER PSYCHOLOGICAL FIRST AID LEARNERS PERSONNEL

16. EDUCATION CLUSTER EDUCATION CLUSTER MOBILIZE OTHER RESOURCES FOR DELIVERY OF ASSISTANCE NON- TEACHING TEACHING DepEd Personnel

17. 17 WORKSHOP 5: CLUSTER IDENTIFICATION RESPONSE CLUSTER AGENCIES/OFFICES INVOLVED (NUMBER OF FIELDS CAN BE INCREASED OR REDUCED) LEAD TEAM/AGENCY

18. A. Response Clusters 18   RESPONSE CLUSTER PREVENTION & MITIGATION PREPAREDNESS RESPONSE RECOVERY & REHABILITATION BDRRMC MDRRMC RHU BPAT PNP MSWD MEO BFP Salintubig DEPED-SD0 COTELCO   LEAD AGENCY Food and Non-Food Items     ✓   ✓ ✓       ✓           Response Team Health (WASH, Health, Nutrition & Psychological Services)     ✓ ✓     ✓     ✓ ✓ ✓       Recovery & Rehabilitation Team Social Protection     ✓         ✓ ✓ ✓           Response Team Camp Coordination & Management     ✓   ✓         ✓       ✓   Response Team Logistics     ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓         Response Team Emergency Telecommunications ✓ ✓ ✓ ✓ ✓                     Prevention & Mitigation Team Education ✓ ✓ ✓ ✓                   ✓   Preparedness Search, Rescue & Retrieval     ✓ ✓ ✓ ✓   ✓       ✓       Response Team Management of the Dead & the Missing       ✓   ✓ ✓                 Recovery & Rehabilitation Team Law and Order     ✓ ✓       ✓ ✓             Response Team International Humanitarian Relations ✓ ✓   ✓           ✓           Recovery & Rehabilitation Team

19. 19 SUMMARY OF CLUSTER IDENTIFICATION: RESPONSE CLUSTER LEAD AGENCY/OFFICE MEMBER AGENCIES/OFFICES Food and Non-Food Items SDRRM-Response Team BDRRMC, MDRRMC, MSWD Health (WASH, Health, Nutrition & Psychological Services) SDRRM-Recovery & Rehabilitation Team RESPONSE, RECOVERY & REHABILITATION, BDRRMC, MDRRMC, RHU, MSWD, BFP Social Protection SDRRM-Response Team BPAT, PNP, MSWD Camp Coordination & Management SDRRM-Response Team BDRRM, , MSWD, Logistics (Transportation & Mobilization of Response Efforts & Initiatives) SDRRM-Response Team RECOVERY & REHABILITATION, BDRRMC, MDDRMC, RHU, BPAT, PNP, MSWD, MEO, DepEd, BFP Emergency Telecommunications SDRRM-Prevention & Mitigation Team BDRRMC, MDRRMC, PREPAREDNESS, RECOVERY & REHABILITATION Education SDRRM-Preparedness SDRRM Team, DepEd SDO Cotabato Search, Rescue & Retrieval SDRRM-Response Team BFP, PNP, BDRRMC, MDRRMC Management of the Dead & the Missing SDRRM-Recovery & Rehabilitation Team BFP, RHU, Local Civil Registrar Law and Order SDRRM-Response Team BPAT, PNP International Humanitarian Relations SDRRM-Recovery & Rehabilitation Team PREVENTION & MITIGATION, MSWD

20. 20 WORKSHOP 6: IMPLEMENTATION PLAN a. Lead and Members: Enumerate the lead and members of the Response Cluster based on CP Form 5. b. Scenario: Describe the specific scenario that will be faced by the Response Cluster. The said scenario must be consistent with the worst-case. c. Objectives: Enumerate the specific objectives for the Response Cluster. These should be in accordance with the CP goal and general objectives. d. Roles and Responsibilities: Enumerate the roles and responsibilities of the head and members of the Response Cluster. Protocols may be added as well.

21. SDRRM TEAM PREVENTION & MITIGATION PREPAREDNESS RESPONSE RECOVERY & REHABILITATION 21

22. RESPONSE CLUSTER : FOOD AND NON- FOOD ITEMS IMPLEMENTATION PLAN Lead: SDRRM-Response Team Members: BDRRMC, MDRRMC, MSWD Scenario: When the earthquake occur, affected individuals' basic necessities like food, water, shel ter and medical supplies may be severely limited. It is imperative to provide immediate relief goods to affected individuals ensuring survival. Disaster occurs with a little warning, leaving individuals in urgent need of assistance. Relief goods enable rapid response effort, allowing aid organizations and government agencies to provide immediate relief to those impacted, potentially saving lives in the critical early stage of a crisis. Lack of access to essential resources can lead to further suffering, illness, and even death. By providing relief goods, organizations can help prevent the escalation of humanitarian crises and mitigate the long-term impacts of disaster on individuals. 22

23. Objectives: To ensure well- coordinated, and fair distribution of food and non-food packs to affected individuals. Roles and Responsibilities: 1. Coordinate with the BDRRMC, MDRRMC and MSWD on the distribution of food and non-food items. 2. Assist in the distribution of food and non-food items. 23

24. WORKSHOP 7: RESPONSE ACTIVITIES RESPONSE CLUSTER TIMEFRAME RESPONSE ACTIVITIES RESPONSIBLE AGENCIES/OFFICES D_____ D_____ D_____ D_____ D_____ D_____ D_____ T his will indicate the detailed activities to be undertaken with corresponding timeframes .

25. CP Form 6: Response Activities 25 Response Cluster Education Timeframe Response Activities Responsible Agencies/Office/Units D – 1 year Stockpiling of Modules/Learning Activity Sheets Preparedness Team D - 0 Assessment of the situation and planning for the possible alternative learning delivery mode Prevention and Mitigation Team D + 1 day Modules, LAS segregation Preparedness Team D + 2 days Delivery, Distribution of SLMs to Purok/community centers Response Team D + 1 week Retrieval of SLMs from puroks /community centers Response Team

26. WORKSHOP 8: RESOURCE INVENTORY RESPONSE CLUSTER AGENCY/OFFICE RESOURCE QUANTITY REMARKS T his will account all existing resources of the Response Cluster.

27. CP Form 7: Resource Inventory 27 RESPONSE CLUSTER HEALTH AGENCY/OFFICE RESOURCE QUANTITY REMARKS Preparedness Team   First Aid Kit Hygiene Kit 2 2 Available Available RESPONSE CLUSTER EDUCATION AGENCY/OFFICE RESOURCE QUANTITY REMARKS Response Team Information Board Student Learning Modules Temporary Learning Space Printers Bond Paper Stapler Ink Staple wires 1 250 2 3 unit 6 reams 10 pcs 4 bot 4 boxes Available Available Functional Functional Functional Available Available Available

28. WORKSHOP 9: RESOURCE PROJECTION RESPONSE CLUSTER RESOURCE NEED HAVE GAPS (NEED – HAVE) ACTIVITIES/ SOURCES TO FILL THE GAPS COST ESTIMATES(FILL-UP ONLY WHEN APPROPRIATE) SOURCE OF FUNDS(FILL-UP ONLY WHEN APPROPRIATE) TOTAL This indicate the gaps in resources and the possible resources to fill-in the said gaps

29. CP Form 8: Resource Projection 29 RESPONSE CLUSTER HEALTH RESOURCE NEED HAVE GAPS (NEED – HAVE) ACTIVITIES/ SOURCES TO FILL THE GAPS COST ESTIMATES (FILL-UP ONLY WHEN APPROPRIATE) SOURCE OF FUNDS (FILL-UP ONLY WHEN APPROPRIATE) First Aid Kits 8 2 6 Coordinate with the BHC 6,000.00 BLGU Fund Hygiene Kits 8 2 6 Coordinate with the BHC 6,000.00 BLGU Fund                                           TOTAL 16 4 12       RESPONSE CLUSTER Education RESOURCE NEED HAVE GAPS (NEED – HAVE) ACTIVITIES/ SOURCES TO FILL THE GAPS COST ESTIMATES (FILL-UP ONLY WHEN APPROPRIATE) SOURCE OF FUNDS (FILL-UP ONLY WHEN APPROPRIATE) Tents/TLS 10 2 8 Coordinate with the LGU/BLGU/PTA 50,000.00   Learning Modules 517 250 267 Coordinate with the subject teachers     Printers 7 3 4 Procurement of School supplies 30,000.00 MOOE Ink 28 4 24 5,000.00 MOOE Bond Papers 50 6 54 11,880.00 MOOE Staplers 23 23 4,600.00 MOOE Staple wires 7 4 3 150.00 MOOE TOTAL 642 269 383   121,630.00  

30. WORKSHOP 9: RESOURCES GAP SUMMARY T his will provide a quick look on the investments that must be made for all Response Clusters in terms of resources. RESPONSE CLUSTER TOTAL RESOURCE GAPS TOTAL COST ESTIMATES FOOD AND NON-FOOD ITEMS 517- RELIEF GOODS 103,400.00   400-Water (bot)  6,000.00 HEALTH 6- First Aid Kits 6,000.00   6-Hygiene Kits 6,000.00 EDUCATION 267 - SLM’s     4 – Printers 30,000.00   24- Inks (BK,M,C,Y) 5,000.00   54- Bond Papers 11,880.00   23- Staplers 4,600.00   3 – Staple Wires 150.00   8-TLS 50,000.00 EMERGENCY TELECOMMUNICATION 4- 2way radio 4,000.00 CAMP COORDINATION AND MANAGEMENT 6-Tents 20,000.00 LOGISTICS 2-Service Vehicles   TOTAL 1,324.00 214,030.00

31. GENERAL RULE: “It is better to plan when it is not needed, than not to have planned when it was necessary”. Thank you!