Scheduling 4th Year Electives 1-5-15 Presentation.pptx

Scheduling 4th year Electives

1. Class of 2016 Scheduling 4 th Year July 6, 2015 – July 4, 2016 2015-2016 Academic Year

2. Elective Enrollment Period January 5 – May 1, 2015 Lottery 1 Selections Jan 5 thru April 3 College Enrollment Jan 15 thru Feb 6 4 th Year Panel February 12 or March 17 @ 6:00pm Lottery 2 Selections April 17 thru April 20 Schedule Changes by Appointment April 23 thru April 29 Schedule Changes without Appointments April 30 thru May 1

3. Review Your Current Schedule Review 3rd Year Schedule in MyCourses Successfully pass all 3 rd year clerkships Verify all changes are recorded to date Student Run Homeless Family Clinic (FP253.03) Report discrepancies to Gezelle by Friday , Feb 27 ( [email protected] or 310-825-3848)

4. MyCourses 3 rd and 4 th Year Schedules Grades/Evaluations Select 4 th Year College (Track ) Academic History Compliance E2 Form Graduation Requirements Radiology Grade CPX Grade Graduation Check Course Catalog Adding Elective Selections for Lotteries Course Requirements ICU Approved Elective List College Elective List

5. Elective Course Types In Catalog 100 Level – In-Depth (non clinical) 200 level – Advanced Clinical Clerkship 300 level – Subinternship 400 level – Subinternship/Inpatient 900 level – Transcript Credit Not in Catalog 600 level – Research Electives (non clinical) 700 level – Away Electives 800 level – Special Electives

6. Department Code & Course No. Click on Link for Course Description

7. Duration Start Weeks

8. By Arrangement Cannot add course to lottery selection. Starting: Use Elective Drop/Add Forms to add starting 4/23/15

9. Instructions

10. Enrollment by Lotteries Not first-come, first-served Round 1 Round 2 Tarui Nicole Thomas Renee Yang Kevin Mehta Pratik Garcia Gloria Nobe Jennifer Noel Onika Hsiue Peter Lam Raymond McCoy Eric Nguyen Thu Stoddard Marie Upadhyaya Pooja Waiwaiole Alana Flores John Kevin Iafe Nicholas Kraft Cary Meza Carlos Ni Jason Tashjian Vartan Vu Van Ogawa Shellee Bayona Erik Marlin Robert Okoro Amarachi Huynh Phong Mayne Janice Ramos Emilio Shahandeh Negeen Pomykala Kelsey Hobson Taylor Lester Talia Cao Lisa Gandhi Kumar

11. Sample Lottery Round Priority Course Date Result 1 1 ME452.01 07/13/2015 Enrolled 2 2 ME452.01 08/03/2015 Course Already Scheduled 2 3 ME452.01 08/24/2015 Course Already Scheduled 2 4 FP350.02 07/13/2015 Date Already Scheduled 2 5 FP350.02 8/24/2015 Enrolled 3 6 ME455.01 08/03/2015 Course Full 3 7 ME455.01 08/24/2015 Enrolled

12. Elective Scheduling Timeline Lottery 1 Elective Selections Due Friday April 3 @ 3:00 pm Lottery 1 Results Available Tuesday April 14 Lottery 2 Elective Selection Due Monday April 20 @ 7:00am Lottery 1 Results Available Wednesday April 22 Schedule Changes by Appointment (SAO) Thursday April 23 –29 Request “By Arrangement ” Electives Starts Thursday April 23 Schedule Changes without Appointments (SAO) April 30 - May 1 Electives become available to Visiting Students Monday May 11

13. “By Arrangement” Electives Cannot Add through Lottery May requests starting Wednesday April 22 Complete and submit Elective Drop/Add Form to coordinator Form available in MyCourses and Medical Student Website

14. Elective Drop/Add Form

15. Helpful Resources MyCourses ( There are NEW and UPDATED notices) 2014 – 2015 Calendar of Weeks 2014-2015 Calendar of Weeks Worksheet in Excel Career Guide of Choices of Senior Electives Graduation Checklist

16. Keep In Mind When Planning Your Scheduling College Foundations July 6 – July 12 Elective Evaluations Deadline for MSPE Mid September USMLE Step 2 CK & Step 2 CS Deadline December 31, 2015 Register @ www.nbme.org Interviews (specialty dependent) Forced Vacation March 14 – 18, 2016 (Match Week) Starts May 16, 2016 (Coursework Completed) Financial Aid Eligibility 12 weeks of coursework each semester 1 st Semester Deadline – July 6 – December 18, 2015 2 nd Semester Deadline – January – June 18, 2016

17. Strategy Meeting (optional) 4 th Year Student Panel February 12 or March 16 (TBA) 6:00 - 8:00 p.m . 4 th Year Students give their opinions/advice

18. Fourth Year Elective Changes AFTER Lottery Thirty (30) days or more BEFORE the start-date Adding 4 th Year Electives: Dropping 4 th Year Electives: Students may drop electives online via MyCourses

19. Petition to Drop/Add Form (Less than 30 days)

20. LESS THAN thirty (30) days before the start-date Addin g & Dropping 4 th Year Electives Fourth Year Elective Changes AFTER Lottery

21. Away Electives Established clerkships offered through other medical schools outside the UCLA System Allowed 12 weeks of away electives Do not count towards the 12 weeks of 300 or 400 level sub-internships

22. Applying for “Away” Electives ( www.aamc.org ) VSAS (Visiting Student Application Service) Link found on the AAMC website Application dates & requirements available February Non VSAS Schools AAMC Extramural Elective Compendium Link found on the AAMC website

23. VSAS Applications Monica verifies VSAS applications for all medical students (UCLA, UCR/UCLA, & DREW/UCLA). More information sent via email after the 4 th year meeting.

24. Non VSAS Applications UCLA & UCR/UCLA Students Monica Perkins (UCLA SAO) processes “Away” applications Dr. Miller has final approval DREW/UCLA Students Brandon Williams (Drew SAO) processes “Away” applications Dr. Calmes has final approval

25. Non VSAS Applications UPLOAD to MyCourses!

26. How do I receive credit for Away Electives? UPLOAD to MyCourses! Acceptance letter or email from the site. OR Snapshot of the VSAS acceptance notification.

27. Research Electives Created by you and a UCLA faculty member. Six weeks allowed towards 30 weeks of electives UCLA/UCR Students Monica Perkins (UCLA SAO) Drew/UCLA Students Brandon Williams (Drew SAO)

28. Research Electives

29. Special Electives Electives that do not appear in the Handbook of Courses Created by student with a UCLA faculty member c

30. Special Electives

31. Graduation Check Three (3) grad checks: Oct – Dec – in-person Mid Feb – via email Mid April – via email

32. Staff Available for Questions Monica Perkins [phone] Scheduling Away , Research, & [email protected] Special Electives Mitsue Yokota [phone] Career Advising [email protected] Aurora Reyes [phone] College Advising amreyes @mednet.ucla.edu Evie Kumpart [phone] Computer & Network Issues [email protected] Gezelle Miller [phone] Scheduling / MyCourses [email protected] Internship/Residency Jason Bergschneider [phone] [email protected] Meredith Szumski [phone] [email protected]

33. Upcoming Meetings Date Time Meeting Jan 12 5 - 7pm TBA/LRC MS 3 Residency Informal Sessions (optional) Pizza Served (rsvp) Jan 14 5 - 7pm TBA/LRC MS 3 Residency Informal Sessions (optional) Pizza Served (rsvp) Jan 15 6 – 8 pm 63-105 CHS 4 th Year College Meeting (mandatory)