Seminar and-workshop-orientation

Seminar and-workshop-orientation

1. SEMINAR, WORKSHOP, TRAINING, and FIELDTRIP

2. INTRODUCTION Successful seminars / workshops are a direct result of adequate previous preparation on the part of the organizer of the event. These events are costly and time consuming endeavors , therefore it is of paramount importance that the event meets or exceeds its desired objective of communicating the information presented to the selected target group

3. SEMINARS Seminars are small group teaching and learning arrangements that use group interaction as a means of engaging participants. Although seminars usually begin with a presentation or mini-lecture to provide the basis for discussion, the word “seminar” also includes rather formal group discussions led by the teacher and focused on the content rather than on issues arising from students

4. WORKSHOP Workshops are teaching and learning arrangements, usually in small groups, that are structured to produce active participation in learning. Traditionally, workshops provide participants with the opportunity to practice skills and receive feedback. However, current usage is so loose that any learning event that aspires to engage the learners actively may be called a workshop.

5. WORKSHOP Workshops and seminars are similar in that they both are learning and teaching arrangements which allow for active participation of participants, and they are usually conducted in small groups. At a workshop, the participants are given the opportunity to practice skills and receive feedback while a seminar concentrates on delivering the information and discussion of the pertinent issues.

6. PROCESSES There are a number of activities that are involved in preparing a seminar / workshop these activities can be organized into three (3) stages: Preparation Implementation Evaluation

7. PREPARATION Preparation for the seminar / workshop involves a number of activities listed below: Determine the budget available to host event Determine the theme / topic to be discussed at the seminar / workshop Contact and secure the relevant Presenter(s) Identify target group and number of participants required

8. PREPARATION Secure venue – (site visit of venue to ensure it is adequate) Finalize event details – (breaks, resources needed) Follow up on 6 to ensure the information was received Finalize list of persons attending

9. PREPARATION Source and prepare all necessary resources needed by organizer and Presenter – (books, manuals, projectors, name tags, etc ) Secure caterer to provide meals if not included in venue package

10. BUDGET Funding is an integral part of any event, since the amount of funding available for the hosting of the event will determine a number of factors in planning the event. Venue Duration Number of participants

11. BUDGET Equipment – (Presentation Media) Informational packets / Materials Availability of refreshments Expertise of Presenter

12. PROPOSED BUDGET PARTICULAR ESTIMATED COST Certificates for participants 500.00 *Supplies (pen, paper) 500.00 Food (resource Speaker) 300.00 *Plaque ( token) / frame with cert. 700.00 *Honorarium 2000.00 Transpo 100.00 Prizes 300.00 P 2,600.00

13. Sample Seminar Plan Activity/ Seminar Objective/ Agenda Proposed Date Estimated Budget Person in Charge E-Marketing Resource Speaker Printing of Certificates Food / Supplies Prizes / Transpo Documentation / Receptionist Venue / Runner