Seminars, Symposium, Conference, panel discussion and formal program.pptx

seminar, conference

1. Basics of Formal Event and Programme Ms.Chandni Kayastha

2. Session Objective After the end of the session participants will be able to To distinguish the difference in seminar, conference, symposium and panel discussion To organize above mentioned event To host the above mentioned event

3. Session Outline Workshop Conference /Symposium Panel Discussion Programme Hosting

4. Comparison Workshop Seminar Symposium Conference Benefits Type Size Scope   Definition Practical lessons taught to the attendees Learn a new skill Group of people with shared interests discuss how to solve a problem. Gain knowledge Gain knowledge Group of people of a particular field discuss a topic Academic instructions conducted by an organization 15-20 One presentation on one topic Narrow focus, one topic, panel format Broad focus, multiple topics and session types 10-50 Informal Be able to solve an issue, find new ideas and new knowledge Formal or Informal Formal F ormal Large number of attendees Smaller number of attendees Focused on Skills

5. Conducting a Workshop

6. Workshop Small group that everyone participates. People gathered with a common interest. Conducted by people with experience . Why? Provides information Teaches hands-on skill Share ideas Beginning of something new. Training of staff/volunteers. Self development. Explanation to public. When ? What?

7. Workshop Checklist Gain the Facilitation Confidence Internalize the participants Mindset  Get to grips with the basic facilitation skills Learn the Core Workshop Principles Choose the Right Workshop Exercises Sequence all discussions Visualize all discussions Work together ‍ALWAYS conclude with a decision

8. Organizing a Conference, or Symposium

9. What is a conference? a gathering of people with a common interest or background with the purpose of allowing them to meet one another to learn about and discuss issues, ideas, and work that focus on a topic of mutual concern .

10. Why organize a conference? There’s an issue that needs examining. There’s a crisis or opportunity that should be addressed. A funder demands it. E nlist people to advance the field, either through their work or through advocacy. A matter of prestige, credibility, or credentials for you or your organization.

11. Who might organize a conference? Professional associations and organizations. Government agencies. Coalitions. Individual organizations. Educational institutions. Advocacy or community activist groups. A group with a stake or interest in the subject of the conference.

12. How do you organize a conference? Plan the conference by: Agreeing on the purpose of the conference. Identifying your target audience. Setting a length and date. Planning the content. Addressing logistics. Clarifying coordination. Implement the Conference by : Publicize the conference. Register participants. Recruit presenters. Run the conference. Evaluate the conference Creating an Infrastructure by: Choosing an organizing team or committee. Appointing a coordinator. Setting up a communication system .

13. Actors of Conference Opening Event Organizing Team Master of Ceremony Chair Person Chief Guest Guests Audiences Session Period MC Chair Presenter Commentator Audience Time Keeper

14. Conducting a Panel Discussion

15. Panel Discussion The word  ‘panel’  means a group of experts. Exchange insights and views in a certain topic in a meeting or conference. Panel Discussion - Discussion held among these expert members in front of an audience A panel moderator facilitates a panel discussion Panelists usually comprise 4-5 industry experts A panel talk's ideal length is 45 minutes to one hour

16. Actors of Panel Discussion The panel members who consist of experts in the field concerned. The audience of selected students/trainees/participants and teachers who ask questions t the panelist. The moderator who initiates the discussion, questions, synthesizes and summarizes the key points.

17. Things to Do - Pre Experts in the field are invited as panelists. Audiences are invited Questions on the proposed topic are collected in advance from the audience and handed over to the panelists Questions are generally classified according to the sub-topic/ aspect/ dimension of the proposed theme The panelists come prepared to the panel discussion

18. Things to Do -During The moderator introduces the theme of the discussion to the participants. The moderator also initiates the discussion on the issue under consideration. The questions are then addressed to the panelists in a pre-determined order . The panelists are called (in a pre-determined order) to express their views

19. Things to Do -During Later , panel members may react to, respond to or complement the views expressed by co-panelists. At the end of the session, the moderator integrates and synthesizes the different points of view and presents them to the audience. If there is time, the moderator can call for further questions Finally, the moderator sums up the discussion and highlights the key points.

20. Hosting an Event - MC

21. Who is a MC? MC stands for Master of Ceremony ( programme host) A person who presides over a public ceremony, formal dinner or entertainment introducing the events, performers etc. Official host of a ceremony, staged event, conference, convention, or similar performance.

22. Features of a qualified MC Strong Confidence Level Voice Energetic presence Selection of words/vocabulary Writing skills Listening skills Knowledge of literature Clear , concise and correct Quick decision Personality/outlook Current affairs Technical knowledge

23. Terms that MC should know Microphone Auditorium Stage(a raised floor or platform) Audience(the assembled spectators, public) Podium(platform made for speakers) Backdrop(serve as background) Backstage(the area behind the stage , out of view of audience ) Greenroom(room where performers relax, change) Chairing (protocol of guest hierarchy) Cue(Signal ) Standby(waiting mode) Technician(technical support system) Program Schedule(chronology of program) Script(written text)

24. Elements of Voice Volume(loudness) Pitch(Rise and Fall) Pace(Rate) Pause(Silence) Enunciation ( act of pronouncing words ) Pronunciation

25. Elements of Body Posture Power pose Hand Gesture Eye-Contact Body Movement Mannerism Breathing

26. Format of a formal Nepali Event or Programme

27. Exercise: Role Play Please choose a broad topic for a conference and also choose specific 3 sub topics for panel discussions One of you will be the MC of the opening ceremony of the conference (max 15 minutes) One of you will be chairperson (2 min speech) One of you will be chief guest (2 min speech) One of you will be guest ( 2 min speech) There will be 3 panel discussion ( 15 minutes each) In each panel, 3 panelist will be there and 1 moderator will be there ( you all need to take this role) Rest of you will be an active audiences

28. THANK YOU