SGC Functionality Assessment Tool.pptx

Assessment tool for SGC Secondary

1. Online Orientation on the SGC Functionality Assessment Tool DepEd Order 26 s. 2022 Implementing Guidelines on the Establishment of School Governance Council (SGC) Prepared by the Bureau of Human Resource and Organizational Development   - School Effectiveness Division

2. OUTLINE Brief Background on School Governance Council Implementation Plan SGC Functionality Assessment Tool Process Flow of Data Collection Roles and Responsibilities per Governance Level Announcement and Updated Timeline 1

3. RATIONALE Why Develop the SGC Policy? Strengthening the Principle of Shared Governance The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 2

4. Governance of Basic Education Act of 2001 ( RA 9155 ) The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 3 Every unit in the education bureaucracy is responsible and accountable in continuously improving learning outcomes. Shared Governance wherein participatory decision-making  driven by active engagement of school stakeholders is strengthened.

5. School-Based Management ( SBM ) The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 4 face of shared governance in schools embodies a  participative approach  in decision-making through  decentralization Shared Governance

6. FUNCTIONS What Is the SGC? Functions of an Effective and Efficient SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 5

7. School Governance Council The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 6 Two Main Functions Structure for Shared Governance Feedback Mechanism

8. SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 7 [  collective  and  consultative body  for school policies and strategic directions ] as a structure for shared governance SGC provides policy recommendations and inputs School Head, school committees, associations, organizations Internal and external stakeholders

9. SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 8 [ an avenue where stakeholder engagement is strengthened through discussion of strategic directions and addressing concerns] as a platform for feedback mechanism SGC engages school internal and external stakeholders Establishes  feedback system through discussions, open forums, etc. Devises and identifies strategies to improve the quality of basic education services and school performance

10. School Governance Council The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 9 OVERALL COORDINATING BODY of  different school committees to synergize harmonize put together their work to ensure alignment and achievement of goals

11. FUNCTIONALITY INDICATORS How do we know SGCs are functional? Indicators exhibited by afunctional SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 10

12. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 11 Functionality Indicators SGC as a Structure for Shared Governance Members are informed of and exercise their  roles and responsibilities in the council Establishes position as a consultative body in developing policies Conducts regular meetings to discuss matters on SIP , AIP, etc. Organizes and attends meetings with different school committees and organizations to ensure alignment of work Coordinates with SH the concerns of different school committees and organizations to synchronize PAPs in school Partakes in  stakeholder-initiated  programs and activities Recommends policies and programs to the LSB to strengthen support of and relationship with the LGU. Involves the different sectors to ensure  inclusive representation of stakeholders in the council

13. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 12 Functionality Indicators SGC as a Feedback Mechanism Participates in school General Assemblies and other stakeholder engagement activities Organizes discussions and forums that engage stakeholders Assists the school in communicating information to the school stakeholders Suggests ways of improving quality of SIP, AIP, and other DepEd PAPs.

14. IMPLEMENTATION PLAN How do we ensure a functional SGC in schools? Strategies in implementing a functional SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 13

15. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 14 Interventions of CO, ROs, and SDOs How we can support our Schools ASSESS • ANALYZE • STRATEGIZE • ESTABLISH • SUPPORT • Upon the schools’ establishment of their SGCs following the guidelines in the Policy (DO 26, s. 2022), their SGCs’ functionality shall be assessed using the SGC Functionality Assessment Tool. CO shall then analyze results of the assessment. These results shall be the bases for the formulation of strategies that the CO, ROs, and SDOs will employ to provide support to the schools in establishing functional SGCs. FUNCTIONAL SGCs

16. 2022 2023 Orientation on the SGC Tool Provide materials on SGC (Slides and Orientation Guide) Baseline Survey using the tool Identify Priority Areas using data from the survey Stakeholder Engagement Workshop Continuous Provision of Technical Assistance Advocacy Materials STRATEGIES 15

17. SGC Functionality Assessment Tool How do we assess SGCs functionality? Indicators of a functional SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 16

18. 17 Objectives support the implementation of DO 26 s. 2022 by assessing SGC’s functionality using the indicators provided in the mentioned policy; and identify priority areas that may need support and assistance from different governance levels. The SGC Functionality Assessment Tool intends to:

19. 18 SGC Functionality Assessment Tool Components Main Purpose Structure for Shared Governance 2 Feedback Mechanism B. Functions 3 A. Minimum MOVs Functionality Indicators 8 Primary Sub-Indicators 6 Additional Sub-Indicators 11 Other MOVs Minimum MOVs Other MOVs Functions 3 Minimum MOVs Functionality Indicators 4 Primary Sub-Indicators 1 Additional Sub-Indicators 1 Other MOVs Minimum MOVs Other MOVs

20. 19 Main Purposes Divided into two main purposes based on DO 26, s. 2022: (1) Structure for Shared Governance (2) Feedback Mechanism Functionality Indicators The functionality indicators are anchored in the main purposes of the SGC and are found in Section VII of DO 26, s. 2022. In this Tool, these indicators are grouped according to the functions per purpose. Functionality Sub-indicators The functionality sub-indicators are the identified specific activities that shall enable the achievement of their respective functionality indicator. SGC Functionality Assessment Tool Components

21. 20 Primary Sub-indicators These are the required sub-indicators that the SGC shall achieve in order to qualify as functional. Other Sub-indicators These are the sub-indicators that the SGC may comply with if applicable. Minimum MOVs MOVs are the  required evidences  for each Functionality Indicator which shall be submitted in the Google Forms version of the Tool and must be prepared by the school in case the SDO or CO conducts field validation. The MOVs are indicated per Functionality Indicator and are pre-determined to help the schools and the validators    Additional MOVs MOVs that the school may provide if applicable. SGC Functionality Assessment Tool Components

22. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 21 Main Purpose SGC Function Functionality Indicator Other Sub-Indicator Primary Sub-Indicator Minimum MOVs Additional MOVs

23. 22 GENERAL PURPOSES OF SGC FUNCTIONALITY INDICATORS PRIMARY SUB-INDICATORS OTHER SUB-INDICATORS Structure  for Shared Governance 8 Functionality Indicators 6 11 Feedback Mechanism 4 Functionality Indicators 1 1 12 7 12 SGC Functionality Assessment Tool

24. 23 DETERMINING A FUNCTIONAL SGC THROUGH THE TOOL For an SGC to be considered functional, the Council must be able to  comply with at least 10 out of the 12 (at least 80%) Functionality Indicators  based on the   minimum MOVs  submitted. Thus, at a minimum, a functional SGC complies with the following requirements: The Functionality Indicators  without sub-indicators are observed  (Yes to the Functionality Indicators without sub-indicators) . The Primary Sub-Indicators , under Functionality Indicators with sub-indicators, are observed  (Yes to the Primary Sub-Indicators) . The Minimum MOVs  are submitted. The  Other Sub-Indicators  are also  recommended to be attained  to further strengthen the SGC’s functionality. Further,  Additional MOVs  may be submitted when available to showcase its advanced practices.  

25. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 24 Brief Background 0090

26. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 25 General Instructions

27. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 26 School Profile

28. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 27 Instructions How to Accomplish the Tool

29. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 28 Functionality Indicator Primary Sub-Indicator Additional MOVs Minimum MOVs Other Sub-Indicator

30. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 29 No Sub-Indicator

31. Process Flow of Data Collection How do we ensure a functional SGC in schools? Strategies in implementing a functional SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 30

32. 31 1 2 3 4 5 6 DISSEMINATE  ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT the Google Forms version of the SGC Functionality Assessment Tool the SGC Functionality Assessment Tool accuracy of data submitted by ALL schools through the MOVs uploaded by schools. School Visits may be conducted if necessary. accuracy of data submitted through school visit to SELECTED SCHOOLS based on the results of sampling ACCURATE (based on the results of the validation) INACCURATE the validated baseline data the validated baseline data to RO using Enclosure No. 3 – SDO Summary of Validated Data the consolidated baseline data to CO for analysis using Enclosure No. 4 – RO Summary of Validated Data CO Schools SDOs CO RECTIFY SDOs ROs errors in the data submitted by the schools SDOs DATA COLLECTION PROCESS FLOW

33. 32 1 2 3 4 5 6 DISSEMINATE  ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT the Google Forms version of the SGC Functionality Assessment Tool the SGC Functionality Assessment Tool accuracy of data submitted by ALL schools through the MOVs uploaded by schools. School Visits may be conducted if necessary. accuracy of data submitted through school visit to SELECTED SCHOOLS based on the results of sampling ACCURATE (based on the results of the validation) INACCURATE the validated baseline data the validated baseline data to RO the consolidated baseline data to CO for analysis CO Schools SDOs CO RECTIFY SDOs ROs UPON VALIDATION OF DATA | by the SDOs (OCTOBER 14 –NOVEMBER 24,2022) Findings : The data has no error and the SGCs were able to submit and present MOVs during validation Action : The SDOs download the data and proceed to the next step . errors in the data submitted by the schools SDOs DATA COLLECTION PROCESS FLOW

34. 33 1 2 3 4 5 6 DISSEMINATE  ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT the Google Forms version of the SGC Functionality Assessment Tool the SGC Functionality Assessment Tool accuracy of data submitted by ALL schools through the MOVs uploaded by schools. School Visits may be conducted if necessary. accuracy of data submitted through school visit to SELECTED SCHOOLS based on the results of sampling ACCURATE (based on the results of the validation) INACCURATE the validated baseline data the validated baseline data to RO the consolidated baseline data to CO for analysis CO Schools SDOs CO RECTIFY SDOs ROs UPON VALIDATION OF DATA | by the SDOs (OCTOBER 14 –NOVEMBER 24,2022) Findings : The SGCs were unable to present or submit the necessary MOVs or submitted incorrect MOVs. Action : The SDOs double-check the data submitted by the schools . The SDOs shall use this information to provide technical assistance to the schools to help them establish functional SGCs before the rollout of the Endline survey. errors in the data submitted by the schools SDOs DATA COLLECTION PROCESS FLOW

35. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 34 Central Office

36. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 35 Regional Office

37. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 36 Schools Division Office

38. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 37 Public Secondary Schools

39. Roles and Responsibilities How do we ensure a functional SGC in schools? Strategies in implementing a functional SGC The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 38

40. ROLES & RESPONSIBILITIES | DATA COLLECTION The RO shall share the link of the Google Forms version of the SGC Functionality Assessment Tool with their respective SDOs. The RO shall create a composite team who shall validate the data and verify the results submitted by the SDOs using Enclosure No. 3 – SDO Summary of Validated Data. The team shall be composed of the following: The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 39 Chair Assistant Regional Director Members 3-5 members including the Regional School-Based Management Coordinator * IF DEEMED NECESSARY, RO MAY ADD MEMBERS.

41. ROLES & RESPONSIBILITIES | DATA COLLECTION The SDOs shall inform the schools to accomplish the SGC Functionality Assessment Tool using the Google Forms link provided. The SDOs shall create a composite team who shall validate and verify the data submitted by the SGCs. The team shall be composed of the following: The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 40 Chair Assistant Schools Division Superintendent  Members 3-5 members including the SDO School-Based Management Coordinator * IF DEEMED NECESSARY, SDO MAY ADD MEMBERS.

42. FAQs The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 41

43. 42 Who shall accomplish the Google Forms version of the SGC Tool? Secondary Schools only. This includes Integrated schools with JHS and/or SHS.

44. 43 What if an annex school (secondary school) has its own SGC? Do they have to answer separately? YES. If the annex school has a separate SGC, it should still answer. In case the annex school has the same School ID with its mother school, kindly indicate “annex school” in their school name.

45. 44 Does the school need to achieve all indicators before they can start answering the tool? NO. The SGC Functionality Assessment Tool intends to identify priority areas that may need support and assistance from different governance levels. The data that will be gathered will be used as input in determining strategies to help the SGCs in schools improve.

46. 45 Do we really need to answer the tool using Google Forms? Yes. You have to answer the tool using Google Forms for easy consolidation of data. In the event that the schools encounter difficulty in accessing the Google Forms version of the tool due to weak internet connectivity, they may temporarily answer it using pen and paper and seek assistance from the SDO in uploading their answers using Google Forms.

47. 46 Do we need to comply the Other Sub-Indicators? ONLY the Primary Sub-Indicators are required to be achieved in order for the SGC to be considered functional. However, achievement of the Other Sub-Indicators is very much welcome. It means that the schools are already advanced in terms of SGC implementation.

48. 47 Does the SDO Composite Team need to visit all schools in order to validate the data? NO. The SDO Composite Team shall validate the data using the MOVs uploaded in the Google Forms. However, they may conduct school visit if found necessary.

49. 48 Does the SDO Composite Team need to wait for all the schools to submit the tool before they can start validating? NO. The SDO Composite Team may start validating as soon as there are submissions already.

50. 49 Does the RO Composite Team need to wait for all the SDOs to submit the Enclosure No. 3 before they can start validating? NO. The RO Composite Team may start validating as soon as there are submissions already from the schools since they have access to the backend data of the Google Forms.

51. FAQs and Open Forum The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 50

52. ANNOUNCEMENT RESCHEDULED: Orientation and Capacity Building Workshop on the Implementing Guidelines on the Establishment of SGC ( DM-OUHROD-2022-0110 ) ORIGINAL DATES: 24 – 27 October 2022 NEW DATES: Last week of November 2022 Await official communications from BHROD-SED. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 51

53. UPDATED TIMELINE The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 52

54. 53 School Visit and Data Validation (by CO) UPDATED SCHEDULE REGION October 13 – 14 NCR October 17 – 21 IV-B October 24 - 28 XI & XII November 7 - 11 VI November 14 - 18 VII Await official communications from BHROD-SED.

55. Thank you! The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 54