SPEECHCRAFT Public Speaking Presentation Skills .pdf

JCI, Vividh, Public Speaking, Presentation, Glossophobia, Topofobia, Speak Up, Competent Communicator, Toastmasters, Education, Learning, SHREE MALLIKARJUN & Shri. Chetan Manju Desai College, Development, Personality Development, Human Resource Development

1. A JCI India Training Program

2. Before you know HOW
You must have a strong WHY

3. “If all my possessions were
taken from me with one
exception, I would choose to
keep the power of
communication, for by it I
would soon regain all the
rest”.
-Daniel Webster

4. 3 SNAKES

2 DEATH

1 PUBLIC SPEAKING

5. A human brain is a wonderful organ…it
starts functioning the moment you are
born and never stops working until the
first time you get up to speak

8. Before you say ‗NO‘ say I will ‗TRY‘

9. Keys to Breaking Through the Fear Barrier
Admit your fear; understand its sources.
Tap the energy that fear produces.
Recognize that fear is normal for public speakers.
Realize your fear doesn't have to show.
Visualize yourself as a powerful speaker.
See the audience as your ally; focus on its needs.
Speak about something you care about.
Combine preparation with practice.
Devise tricks to psych out your fear.
Think positively about yourself.

12. Want to Deliver a Speech that
makes your audience ..….
….doze off?

13. SIX PUBLIC SPEAKING FAULTS
An unclear purpose. You want to motivate your audience in a
certain way, but they would never know it from your
meandering presentation.
Lack of clear organization and leadership. Your speech isn't
structured and doesn't flow logically from one point to another.
Too much information. You overload your audience with
details, some of them technical and most of them unnecessary.
Not enough support for your ideas, concepts, and information.
You have compelling arguments to make, but you don't back
your ideas up with colorful, memorable stories and examples.
Monotonous voice and sloppy speech. You believe in your
subject and are excited by it, but your voice and manner of
speech don't express what you're feeling.
Not meeting the real needs of your audience. You focus on what
interests you, rather than on what your audience is interested in
hearing.

14. ….go WOW!!
or do you want to deliver a speech
that makes your audience

15. Let‘s Know the Steps to deliver a
WOW! Speech

17. P U R P O S E
During the course of most speeches, the
audience, as a rule, can figure out what
the speech's subject is, but not the
object.
—Anonymous
Engage, Inspire, and Stimulate

18. To Be Effective, It Is Best to
Prepare Your Speech

20. To prepare your speech, first figure
out WHO is going LISTEN to you..
YOUR
AUDIENCE

21. Understand Audience

22. Analysis - Who are they? How many will be there?
Understanding - What is their knowledge of the
subject?
Demographics - What is their age, gender,
educational background?
Interest - Why are they there? Who asked them
to be there?
Environment - Where will I stand? Can they all
see & hear me?
Needs - What are their needs? What are your
needs as the speaker?
Customized - What specific needs do you need to
address?
Expectations - What do they expect to learn or
hear from you?

23. Once the AUDIENCE is analyzed, move ahead to the next step in
SPEECH PREPARATION
The Setting

25. BORDEN
formula
Ho hum!!!
Why bring that up?
For instance…
So what?

26. DRAFTING A SPEECH
I KEEP six honest serving-men
(They taught me all I knew);
Their names are What and Why and
When
And How and Where and Who.
I send them over land and sea,
I send them east and west;
But after they have worked for me,
I give them all a rest.
-Rudyard Kipling

27. DRAFTING A SPEECH
DRUGS
WHY
WHEN
WHERE
WHO
HOW
WHAT

29. THE SIR WINSTON METHOD
•Begin strongly
•Focus on one theme
•Use simple language
•Draw a picture in the
listener’s mind:
•End with an emotion

30. Methods of Delivery
•Manuscript Reading
•Memorized
•Impromptu
•Extemporaneous

33. Introductions
Types
Functions

34. Types of Introductions
•Identification with Audience
•Reference to Situation
•Statement of Purpose
•Statement of Importance of Topic
•Surprise Audience with Claim or
Statistic

35. Types of Introductions (cont.)
•Anecdotal Story
•Rhetorical Question
•Quotation
•Humor

36. Functions of Introductions
•Get Attention
•Introduce Topic
•Provide Motivation
•Establish Credibility
•Preview Speech

37. Conclusions
Types
Functions

38. Types of Conclusions
•Summary
•Quotation
•Personal Reference
•Challenge to Audience
•Offer Vision of the Future

39. Types of Conclusions
•Anecdotal Story
•Rhetorical Question
•Quotation
•Humor

40. Functions of Conclusions
•Summarize Speech
•Reemphasize Main Idea
•Motivate Response
•Provide Closure

41. When public speaking, remember to…
HUMANIZE

44. VOICE SKILLS

45. PROJECTION
Speak louder than usual; throw your voice to back of room
ARTICULATION
Don’t swallow words/Beware of verbal ‘tics’
MODULATION
Vary tone and pitch; be dramatic, confidential and/or triumphant
PRONUNCIATION
Watch tonic accents; check difficult words; beware of malapropisms
ENUNCIATION
Over emphasize/Accentuate syllables
REPETITION
Repeat key phrases with different vocal emphasis
SPEED
Use delivery speed to manipulate the audience; fast delivery to
excite and stimulate; slow delivery to emphasize, awe, dramatize
and control

46. Practice Your Vocal Variety
Here are seven sentences you can use to practice vocal variety.
Say each sentence several times, each time using different pitch,
rhythm, and word emphasis.
Why aren't you all lying on the beach in Goa right now?
(Try this as if you were angry, then as if you were motivating your
team.)
How many of you paid all of your income tax last year?
(How does the sentence change if you emphasize the word
"all"?)
What would you do if you knew you only had one month to live?
(Say this in a slow, measured tone. Then repeat it at a faster
pace, emphasizing the words "one month." See the difference?)

47. Practice Your Vocal Variety
This occasion will go down in history.
(There are two interpretations to this statement: the "occasion"
might be a happy one, or it could be a day of infamy. Convey
the two different meanings using pitch, volume, and attitude.)
I'm going to tell you how you can make Rs 25,000 in 25
minutes.
(Pauses can make this sentence quite effective. Where would
you put them?)
I was told two years ago I had three months to live.
(Emphasis can bring out the contrast between the words "two
years" and "three months.")
Let me tell you how I won the lottery!
(Use all the tools to vary this sentence in as many ways as
possible.)

48. "This is the cow,
with the crumpled horn,
that tossed the dog,
that worried the cat,
that killed the rat,
that ate the food,
that lay in the house
that Jack built."

49. BODY TALK

50. POSTURES & GESTURES
How do you use hand gestures? Sitting position? Stance?
EYE CONTACT
How’s your ‘Lighthouse’?
ORIENTATION
How do you position yourself in training hall?
PROXIMITY
How close do you sit/stand to participants?
LOOKS/APPEARANCE
Are looks/appearance/dress important?
EXPRESSIONS OF EMOTION
Are you using facial expressions to express emotion?

51. Sweep the audience with your eyes, staying only 2-3 seconds on
each person - unless in dialogue.
This will give each participant the impression that you are
speaking to him/her personally and ensure attention, in the same
way as the lighthouse keeps you awake by its regular sweeping
flash of light.
Above all, avoid looking at one (friendly-looking) member of the
audience or at a fixed (non-threatening) point on the wall or floor.
LIGHTHOUSE TECHNIQUE

53. STEEPLING HAND CLASP
Self Confidence Anxious/controlled
NOSE TOUCH ‘L’ CHIN REST MOUTH BLOCK
Doubt Critical Evaluation Resisting Speech

54. THUMBS OUT FIG LEAF
In Charge Self Control
Dominant Tense
TABLE LEAN
Authoritative
Involved
ARMS OUT
Open
Sincere
Conciliatory
LEAN ON
Unthreatened
Casual
Belongingness

56. Speeches JAYCEES give

57. WELCOME
ADDRESS

58. FORMULA: " MR. G.O.O.S.E."
MR.= Mr. Chairman, Chief Guest Mr...................................,
Guest of Honor Mr......................................, other
Dignitaries, Guests & invitees, Press & TV,
Delegates/Participants, Ladies & Gentlemen.
G = General Welcome. Welcome to the
................................. (Exact name of the program -
organized by/conducted by/hosted
by............................................................(Name of the
organization).
O = Organization. Say two sentences about the
organization
O = Occasion. Few sentences about importance of the
program
S = SPECIAL WELCOMES. Welcome one by one, in one or
two sentences in the same order as above ( i.e., Chief
Guest, Guest of Honor, Invitees, Press, People)
E = End. Once again welcome everybody and hope
that......... They will enjoy, it would be very useful, a
memorable experience, a turning point, a milestone,
create history, open a great future, reach new heights . .
. .

59. REMEMBER:
Welcome is always done standing.

60. INTRODUCTION SPEECH

61. PURPOSE is to highlight the presence of,
build image of the person, so both the
Guest and the audience are in best
mood.
Get the BIO-DATA.
GO BEYOND & BEHIND BIO -DATA.
Get more details. If possible talk to the
person. Find out the real human being
behind the picture. Unknown facts,
personal interests, achievement in
other field, his philosophy , faith, travel
abroad, interest in Charity/Service etc.
An ever effective sequence for
introduction is my formula...

62. FORMULA: T.O.P.S.
TOPIC: of this meeting [ 1-2 sentences ]
OCCASION: of this meeting [1-2 sentences]
PERSON: BIO-DATA
SALUTE: Closing sentence.
BEGIN by briefly relating presence of this Man
in this meeting.
BUILD UP the person by telling the Bio Data in
an orderly manner.
END by high lighting & announcing the name
of V.I.P. i.e.
" May we present to you , The Chairman of
BPL Group of Companies, Managing Trusty
of CARE foundation, and a Renowned
Author , Mr. Vividh Pawaskar !! "

63. REMEMBER :
Do not disclose the name, till the very end.
Introduction should be not more than 2-3
minutes.
Don't praise falsely, it is insulting.
Don't praise too much, it is disgusting.
Don't repeat adjectives, don't use clichés,
it is boring (i.e. He is great this, great that,
One and only. None other than. Etc.)
Intro. is not reading Bio-Data, it is image
building.
After finishing the intro just say small
"THANQ".

64. VOTE OF THANKS

65. FORMULA : THREE C
First C = CONCLUDE
One sentence to indicate that the program has
completed, and how interesting/meaningful/memorable
it has been (Avoid using 'grand success' or such
boring clichés).
Second C = C H A P
Special thanks in this sequence :-
C > CHIEF GUEST, Guest of honor, other Guests,
H > HELPERS like Major Donors, Sponsors, etc.
A > ASSISTANCE. People who assisted you in other
small ways, free hall, advertisements, free publicity,
lunch, tea, vehicles, music volunteers, Press etc.
P > PARTICIPANTS
Third C = CU (see you)
Once again on behalf of your organization thank all and
hope to see them again in your future program / act on
the resolutions of this meeting etc.

66. REMEMBER -
We don't thank ourselves : so no
thanks to President, Project
Director, Host Chapter,
Manager, Our Team Workers
etc.

67. ANNOUNCEMENTS

68. A simple sequence generally quite effective is..
•A sentence or two to create suspense,
interest ...
•Wake them up & catch the attention.
•Name of the Program & its usefulness.
•Where, When, Who can join, Fees, Faculty
etc.
•APPEAL : to join, to donate, to applaud etc.
•Whom to contact - his Phone nos.
•Loudly repeat in one sentence - Date, Time,
Venue, Contact Person, Contact Phone
number.

69. MOTIVATIONAL SPEECH
A persuasive speech is the most
important speech because it is needed
every day by every body. The Purpose
is to make the audience act as you
request. And they act only when we are
able to win both their minds & hearts.

70. TECHNIQUE: 5 STEPS
STEP ONE:
First & Foremost : Establish an "I AM OK, YOU
ARE OK" position with them by first few
sentences without touching the subject.
"I am so glad to be with such bright students
of this college."
STEP TWO:
Start speech from a point of Agreement.
Everyone should say / feel yes !
"Love is the most precious thing in life."
STEP THREE:
Slowly move towards point of disagreement :
in small steps. As you move on, shift from
MIND-REASONS to HEART REASONS.

71. " We Love Life, we love this earth, we love our
friends, and family. We want to be there
whenever they need us. In times of Joy, in
times of trouble. Just being there is a great
emotional support. The Least we can do for
our loved one's is to be there, to be at least.
And if those whom we love are important for
us, then someone whom they love, that is
you and me should also be important. And if
we love them then how can we destroy
ourselves with drugs? Just think few years
from now, if someone I love is in trouble, or
in great joy, and desperately needs me to
share and care, and ........."

72. Keep Eye contact, watch their Body – Language
STEP FOUR:
The moment you feel you have them nodding with
you, without wasting any more words. Ask
them! Request them for a clear-cut action, to be
done - Today!
Shall we all decide and commit today to begin the
end of drug abuse .
Let us sign that form now!
STEP FIVE:
Presume that they have all agreed. Say that you
have full faith that they will do as agreed, thank
them and close.
"And now that we have resolved to do the right
thing, the love thing, the life thing, I am sure .."

73. REMEMBER ...
Use maximum of "WE". We know. We
are. We should. We wish.
Never shoot arrows more than
necessary.
Try overkill and you may lose, Stretch it
and it breaks.
One HUMAN-STORY is more powerful
than hundred of arguments,
thousands of facts & figures.

74. No speech can be entirely
bad, if it is short enough.
—Irving S. Cobb

76. Rehearsing Speech
•Recreate Setting
•Practice Without
Memorizing
•Time Speech
•Practice Out Loud
•Practice Standing Up
•Watch Yourself
•Practice Gestures
•Practice Eye Contact
•Practice Volume

77. PLAN
PREPARE
POLISH
PRACTICE
PRESENT
PEP
Point,
Example,
Point.

78. In spite of his busy schedule…
Sparing a few precious moments of his time…
When the organizers came to invite me I was….
Unless and Until…
None other than…
Last but not the least…
Friend, philosopher and guide…
I am sorry to take up so much of your time…
With these words I conclude my speech…
For making this function a grand success…
Thought provoking speech…
I assure the speaker..
A token of our love and appreciation…
Clichés that need to be AVOIDED

79. Some common mistakes
•Dais and not Dias (a surname)
• SPONSOR. not sponsorer
• MEMENTO and not MOMENTO
• It is always Ladies and Gentlemen
• Chairperson (for a woman), not chairwoman
• Correctly pronounce a person’s name
• It is either “Jc” or “Mr”, never “Jc Mr”
• RISE “for Jaycee Creed” not RAISE

80. "discovering,
expressing or
appreciating the
ludicrous or
absurdly
incongruous"
HUMOUR

81. WHY use humour?
Helps you connect with the audience
Makes you more likeable
Arouses interest & Keeps attention
Helps emphasize points and ideas.
Shows that you don't take yourself too seriously
Helps paint pictures in the audience's mind
Makes information more memorable
Lightens up heavy material
You will make people happy

82. Professional Humorous speakers do
not just tell jokes…
They use humor to effectively
illustrate their message

90. Shotgun Microphone
These mics are great for pinpointing the exact audio you want
without the problem of audio interference from surrounding
ambient noise. The mic can be manually held using a boom
pole or attached to a boom stand.
Handheld microphones
These are typically what you see local TV reporters using.
They are useful for ―run and gun‖ type of situations.
Lapel Microphones
These are tiny little mics, also referred to as lavalier
microphones, that clip to someone‘s shirt or tie and are usually
used in a sit-down interview situation. These are great for
capturing consistent audio levels as the microphone does not
move around like a handheld mic. (Helpful Hint: always tuck
away wires and cables for a more professional look.)

91. Audio Pick Up Patterns
Different types of microphones gather sound in varying
ways omni-directional audio pattern
Omni-directional - This is a great all purpose
microphone, gathering a wide range of sounds from all
directions. For example, this kind of mic is great for
picking up all voices in a group discussion. Camcorders
typically operate with an internal omnidirectional mic. For
good quality sound, the mic must be held close to its
subject.
cardioid audio pattern

92. Cardioid – So named because the pick-up pattern of the
audio is somewhat heart-shaped. The mic picks up sound
mostly from the front and sides of the microphone and also a
bit from behind. Handheld microphones used for gathering
news usually have this audio pattern for the widest possible
usage.

93. Uni-directional – Used in shotgun mics, this audio pattern
is great for focusing in on a specific sound and blocking out
ambient noise. For example, this is a great mic if you want to
pick up the voice of just one person in a group discussion or
one actor in a scene. (This mic is not for long distant sound as
some people think) Unidirectional mics are highly directional
and must be pointed directly at the subject to capture the best
sound quality. No dozing if you‘re the boom mic operator!

94. REMEMBER

97. KEEP IT SHORT & SIMPLE

98. A SMILE INCREASES
YOUR FACE VALUE

101. Want to have fun, Be Child - like,
If you want to learn, Be Child - like.

Don't try to win, just have fun,
Don’t keep score, just enjoy the run.

Serious is boring, Ego is sin,
A touch of humour, will always win.

Create suspense, Show some style,
Do some magic, make us smile.

102. Walk with power, Smile and Calm,
Let your hand flow, with open palm.

Whatever you aim, the God will grant,
You should be clear, in what you want.

What you speak, definitely rate,
How you speak, can make you great.

If time is must, prepare in blocks,
Add or delete, to beat the clocks.

103. Don’t quote books, don't talk theory,
To make them move, tell a true story.

Eye-Contact is an excellent art,
Use it and reach to every heart.

Speak with love, speak with tact,
Speak from heart, it will have impact.

Leave the cage, go fly high,
It's your day, touch the sky.

104. BE THE BEST