TMAP 2024 Jyothi D S ExportDocument.pptx

Role of teacher maintaining school record

1. Presentedby
JYOTHI D S
B.Ed 2nd sem
Reg no:U29YH23E0002
JSS INSTITUTE OF EDUCATION
Sakleshpur
Guided by
Dr. Prabhuswami
Assistant professor
JSS INSTITUTE OF EDUCATION
Sakleshpur
SUBJECT : METHODS, TECHNIQUES, APPROACHES OF
PEDAGOGY
SEMINARTOPIC : Role of a teacher in maintaining records
JSS INSTITUTE OF EDUCATION
SAKALESHPUR -2023-2024

2. ■ CONTENTS
• Introduction
• Meaning of school records
• Types of school record
•Maintenance of school records
• Cumulative records meaning and
importance
•Conclusion

3. INTRODUCTION
Records are information created, received and maintained
as evidence as received by an organization or person, in the
transformation of business.School records are meant for
keeping various purposes on account of teacher, head
office, various activities etc.■ It is also used as and official
record keeping student's grades, his achievements, academic
performances and extracurricular performance.SCHOOL
RECORDSstinczon

4. What school record is
• For proper functioning of the system
and to streamline all matters in the
school, proper record maintenance is
required
•The school record is the back bone of
the school history.
• It contains all sorts of information
about school and the activities
performed in it

5. School records are classified into following types
. General records:
A .School calendar - it is a useful record which helps in the systematic
organization of the school activities.It gives clear picture of the various activities
conducted through out the academic year.
B.Log book - it contains a complete record of events and furnish material for a
history of the school.It should mention special events, introduction of new
textbooks, apparatus or courses of instructions, any lesson approved by the
inspector, the visits of the inspecting officers and other distinguished persons
interested in education, absence and illness of any of the school staff and any
failure in duty on their part etc. should be recorded
•Visitors book
•Service registers
•Admission and withdrawal register
•Transfer certificate book
•General order book

6. 2. Financial Records
• Acquitance roll
• Contingency
• Contingent order book
• Fee collection register
• Bill register
• Abstract register or fees
• Register of donations
• Register of scholarships
• Fund register.

7. 3 Educational records :
■ pupils attendance register
■ Teacher's attendance register
■ Class time-table
■ General progress register
■ Terminal examination result register
■ Headmaster's supervision register
■ Cumulative records

8. 4 Equipment records :
• Stock book of furniture and school appliance
• Library catalogue
• Stock and issue register of sports material
• Accession register
• Issue books, register of newspapers and
magazines received

9. 5.Correspondence records
•"From" and "to" registers•
•Peon book
•Memo book
•File of department orders
•File of casual leave granted

10. 6 Account books:
• Cash book for daily receipts and expenditure
•General ledger or classified abstract of the
monthly totals
•Remittance book
•Register of pay bills

11. 7 Special registers maintained by the Basic
schools
Craft work record
•Community activity records
•Production register
•Producer's register
•Artwork record
•Hobbies record
•Physical education records
•Scholarship subjective achievements records.

12. Maintenance Of School Record
1.Stock list- In every institution, a stock list of an records and
registers should be prepared.
2.Particulars-The outer cover of each record/register should
contain following particulars:
•The Name of the school
•Serial of the register
•Name of the register
•Name of volume
•The number of pages in the volume and Dates on which the
volume was opened and closed.

13. 3 Pages - when register is opened, page number page no
should be mentioned consecutively, either with red ink or with
numbering machine
4. Registration - registration should be kept tidy
•Writing and figuring should be such that it should reflect
neat appearance of the entries.
• Over writing should not be permitted.
5. Countersigning: entries should be countersigned by the
principal.A new volume of a register should not be opened
every year, if the previous volume is not completely filled.

14. Cumulative records
■ The cumulative record is a systematic
accumulation of significant factual information
about an individual which when progressively
developed and maintained over a sufficient
period of time, gives a summarized 'growth
record' indicating the direction and
development.

15. ■ Importance of cumulative record
•The secondary education commission has recommended the maintenance
of cumulative record of each pupil by the class teachers.
•It should include not only personal data of the pupil but also his school
attainments, health report, personality traits and participation in activities.
•Cumulative record play a vital role in indicating the growth and
development of the pupil at each stage, his academic and emotional
problems and his difficulties of adjustment if any and the directions or in
which remedial action is to be taken to solve his problem or difficulties.
•Cumulative record shifts the emphasis from one time or once in a year
performance to the full development in practically all the important
aspects of education and general, physical, social and mental
development over a longer period of time.

16. Conclusionជ
•The success of the education enterprises
depend on well kept day to day records
of events in the school
•Records are an important management
tool.
• Keep a record system that saves time and
facilitates decision making.